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Dealers and retailers often take gas on account and pay later. In Gasos a dealer is a credit customer, like a fleet: the same credit limit, payment terms, invoices, statements, payments and reminders. Gas on account needs Credit & fleet on for the company and Gas (LPG) on at the station.

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Open the dealer’s account

Under Credit customers, an owner or admin adds the dealer with their limit, payment terms and the stations they can buy at (see Credit customers). Vehicles are optional: add the dealer’s truck if they collect with one, or leave it out.

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Recording gas on account

Gas on account goes in the hand-over of the attendant who served the dealer, like fuel on account.
  1. In the attendant’s hand-over, under On account, choose Add gas on account.
  2. Choose the customer, and the vehicle if there is one.
  3. Choose how it was sold:
    • By the kg, from a dispenser: enter the kg at today’s gas price. If the price changed during the day, choose the one in force at the time.
    • Cylinder exchange: choose the size and how many were exchanged. The price is the station’s exchange price for the size that day.
  4. Enter the slip number, the driver’s name if you have it, and photograph the slip.
Gasos works out the amount (kg × price per kg, or exchanges × the exchange price). It counts as handed over by the attendant, so it isn’t a shortage, and it comes off the cash to bank.
  • Gas by the kg is already in the dispenser’s meter, so it’s in the day’s gas sold like any other kg.
  • Cylinders exchanged on account are exchanges like any other: they’re in the day’s gas sold, in the attendant’s expected cash (and handed over at once), and in the cylinder count at close. They show under Cylinder exchanges marked on account, and are changed or removed from the hand-over.
A sale that takes a dealer over their limit, or a sale to a dealer on hold, is still recorded and needs a reason on the sheet. Removing a sale on account asks first. The summary you share by WhatsApp shows the day’s total on account and how much of it was gas.

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Invoices, statements and VAT

Gas lines go on the dealer’s invoices and statements with the kg and the price per kg, or the cylinders as count × size (for example 3 × 12.5 kg) and the price per exchange. A dealer who buys fuel too gets one invoice with both.
Gas carries no VAT. LPG has been exempt from VAT in Nigeria since the Finance Act 2021, so gas lines are invoiced without VAT and the invoice says Gas (LPG) is exempt from VAT. Fuel lines keep your VAT on fuel setting. If the rule changes, an owner or admin can set VAT on gas (LPG) in Credit settings; it applies to invoices from then on.
Balances, Who owes and reminders include gas the same way as fuel. The customer’s page lists each fill-up in kg or cylinders.

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Cylinders and accessories

New cylinders (sold empty), regulators, hoses and burners are sold through Mart POS, at the till, with its stock and receipts. Cylinder exchanges stay on the daily sheet. Where Mart POS is on, Station setup → Gas (LPG) has Add gas accessories to the mart: one click adds a Gas category with starter products (new 3, 6, 12.5, 25 and 50 kg cylinders, a regulator, a hose, hose clips and burners) at starter prices with 7.5% VAT. Change the prices and add stock under Mart › Products. Pressing it again adds only what’s missing. Where Mart POS is off, turn it on under Apps first.