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When a fleet driver fills up on account, it goes in the hand-over of the attendant who served them.
  1. In the attendant’s hand-over, under On account, choose Add fuel on account.
  2. Choose the customer and the plate. Only customers who can buy at this station are listed.
  3. Choose the fuel and enter the litres. The pump price is today’s; if the price changed during the day, choose the one in force at the time.
  4. Enter the slip number from the driver’s slip, and the driver’s name if you have it.
  5. Take a photo of the slip. It shows on the customer’s statement if they query a fill-up.
Gasos works out the amount (litres × price). It counts as handed over by the attendant, so it isn’t a shortage, and it comes off the cash to bank. The sheet’s money section shows the day’s total On account.

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Over the limit or on hold

A fill-up that takes a customer over their credit limit, or a fill-up for an account on hold, is still recorded: the fuel has gone. The sheet asks for a reason, such as who allowed it, and the owner sees it at review. A closed account can’t be chosen.

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Changing a fill-up

Edit or remove it while the day is open. Once a fill-up is on an invoice, it can’t change; the invoice has to be voided first (see Invoices and payments).